Boardroom-type meeting spaces vary, but there are 10 basic ingredients to successful boardroom systems.
Information Technology (IT) Infrastructure – Boardrooms must have good IT infrastructure and Boardroom AV Solutions, like easily accessible wireless internet, along with power and data access for every individual seat around the conference table.
Distributed antenna systems on buildings help enhance cellular coverage, so executives feel connected.
High-Quality Display Systems
BoardRooms require High-Quality Display Systems which are High Definition [1920 x 1080], VC suite enabled ready for instant Video Conferencing, Enhanced Presentation experience, etc.
Types: LCD, Microtile, or front projection.
Presentation Capabilities
There should be multiple, easy-to-use, readily accessible connections for laptop computer video with built-in captive cables.
Each connection should be labeled and include VGA, headphone-style audio, and HDMI for increasingly common digital video.
Teleconferencing Capabilities
A modern boardroom must have a reliable, clear, and easy-to-use teleconferencing system that must function for every seated individual equally.
Microphones, ceiling loudspeakers, echo cancellers should work in conjunction with each other for successful Teleconferencing.
Videoconferencing
Most executive-level personnel are familiar with videoconferencing and rely on it.
An off-the-shelf HD system from Tandberg or Polycom can also deliver a very high-quality VC experience well suited to a BoardRoom.
In boardrooms, there are typically two or more displays, a front camera on center at slightly higher than eye-level, and a rear camera at 7 feet, 0 inches, so people can remotely view proceedings.
Lighting
Lighting for a videoconferencing room type should have a separate circuit for any fixtures that may cast light on the wall featuring the room’s display.
All light fixtures should be recessed and provide a uniform field of light such that the VTC camera’s iris does not make constant adjustments.
Electronic Annotation
This gives users the ability to touch the main displays and mark them up with their fingers or special colored fake markers.
These markings can then be saved and printed out for later discussion.
Source Devices
Boardroom-style meeting spaces typically do not have much in terms of source devices since most media is PC or laptop-based.
Control System
A touch panel-based control system with a branded interface is commonly used to manage all mentioned systems.
The control system manages teleconferencing, videoconferencing, display selection, volume, remote assistance, maintenance, and system power.
Simplicity
The best boardrooms are simple to use and require no additional outside support.
