Project Overview: Native Microsoft Teams Room (MTR) with Advanced AV Integration

Vivro Financial Services wanted to revamp its meeting rooms to accommodate the latest in video conferencing technology, enhancing collaboration across their multiple offices. The primary requirement was to create a modern Microsoft Teams Room (MTR) that would enable seamless communication, video conferencing, and content sharing, while maintaining a clutter-free, functional, and aesthetically pleasing environment.

To address these needs, we designed a custom audiovisual and unified collaboration solution for their 12-seater conference room. This space now serves as a hub for board meetings, client presentations, and internal discussions, ensuring participants can connect and collaborate effectively, whether they are in the room or remote.

Solution Highlights

We tailored the following solutions to meet Vivro’s specific needs:

Samsung QB85C Display with Custom Swivel Bracket
A Samsung QB85C 85-inch UHD display is installed as the centerpiece of the room. The display is mounted on a custom swivel bracket, allowing for flexible viewing angles. Whether seated directly in front of the screen or at a side angle, we ensured that the participants got a clear view, enhancing engagement during presentations and video calls.

Yealink A30-025 Video Bar with Active Tracking Speaker Camera
For video conferencing, we integrated the Yealink A30-025 video bar, which features an active tracking speaker camera. This intelligent camera dynamically follows the speaker, ensuring they remain the focal point of the conversation during meetings. The result is a natural and interactive meeting experience, ideal for maintaining engagement with remote participants.

Native Microsoft Teams Room Integration
The room is fully equipped with a native Microsoft Teams Room (MTR) system. This setup allows Vivro employees to initiate or join Teams meetings with a single touch, ensuring a smooth, intuitive workflow. The Teams Room includes the Yealink CTP18 Touch Panel for control and the WPP30 Wireless Presentation Solution, enabling hassle-free screen sharing from any device without the need for cables.

Yealink VCM36-W Wireless Table Microphone & VCH51 Content Sharing Hub
Audio clarity is critical in any conferencing environment. We deployed Yealink VCM36-W wireless table microphones across the conference table to ensure crystal-clear audio capture from all participants, regardless of where the seats are located. The microphones’ wireless nature maintains a clean and uncluttered table surface, aligning with the aesthetic vision of Vivro’s leadership.
In addition, the Yealink VCH51 hub integrated is for seamless wired content sharing, giving flexibility to users who prefer a wired connection for presentations.

Room-Cast Yealink 001 for Multi-Screen Sharing
To meet the growing demand for multi-screen presentations, we implemented the Room-Cast Yealink 001. This feature allows up to four users to share their screens simultaneously, all displayed together on the Samsung QB85C. This capability fosters interactive discussions and collaborative problem-solving during meetings, where data from different departments can be reviewed side-by-side.

Kramer Auto-Switcher for Optimized Connectivity
Kramer Auto-Switcher integrated into the system is to manage various AV sources automatically. This device detects active input sources and switches accordingly without requiring manual intervention, further enhancing the user experience by simplifying device management.

Yealink RCH40 Network Switch for Reliable Connectivity
To ensure the seamless functioning of all connected devices, a Yealink RCH40 Network Switch is also given in the solution. This network switch provides stable, high-speed connectivity across all AV devices in the conference room, guaranteeing smooth video conferencing, content sharing, and device synchronization.

Key Benefits Delivered

Enhanced Collaboration: Vivro’s employees can now easily communicate with clients, partners, and colleagues from different locations, using the latest video conferencing technologies in a seamless, intuitive environment.
Improved Productivity: With the one-touch join feature of Microsoft Teams and wireless content sharing via the WPP30, the time spent setting up meetings and dealing with technical glitches has been significantly reduced.
Dynamic Presentations: The ability to share four screens at once using Room-Cast Yealink 001 provides a dynamic, interactive environment for brainstorming sessions and client presentations.
Effortless Control: The Yealink CTP18 touch panel ensures that even non-technical users can manage meetings and presentations without a steep learning curve.
Future-Proof Solution: The solution was designed with scalability in mind, allowing for easy upgrades as new technologies emerge.

Conclusion

By integrating a modern Microsoft Teams Room solution with high-quality video and audio equipment, we successfully delivered a state-of-the-art collaboration environment for Vivro Financial Services. The combination of the Samsung QB85C display, Yealink A30-025 video bar, wireless presentation solutions, and multi-screen sharing capabilities ensures Vivro’s conference room is not only future-ready but also optimized for both in-person and remote collaboration.